Executive Team Assistant

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the Australian National Maritime Museum with the position of Executive Team Assistant - Australian National Maritime Museum which was opened this.

If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Executive Team Assistant - Australian National Maritime Museum below matches your qualifications. Good Luck: D

• Full-time, Non-Ongoing, 12 months APS 6 position
• $90,199 - $101,022 p.a. plus 15.4% superannuation
• Australias leading museum located waterside in beautiful Darling Harbour

The Australian National Maritime Museum is seeking a highly motivated and proactive Executive Team Assistant with extensive experience to join our Executive Office team in this full-time, non-ongoing APS Level 6 position for 12 months with possibility of extension. As one of Sydneys most visited museums, the Australian National Maritime Museum shares our national maritime story across Australia and the world, online, onsite and through research, presentations and travelling exhibitions, and provides must-visit museum experiences that delight and inspire. We connect our visitors with the oceans and waterways that are the heartbeat of who we are. From deep time to modern Australian and beyond, we explore our past, our present and future as an island nation shaped by sea, offering a sustainable and cohesive vision for the future. The Museum welcomes over 2.5 million local, interstate and international visitors annually, and is supported by a thriving and passionate staff, membership, volunteer and education base. Find out more at sea.museum. This position is a critical role that supports the smooth running of the Executive Team and tends to communications or enquiries into the Executive Office as required. This position will manage the calendar of Executive Team members, be a key point of liaison with the Directors Office and will assist in coordinating internal meetings and other assigned administrative duties including responding to emails, correspondence, phone calls, expense acquittals and other action requests on behalf of members of the Executive Team. This position works closely with the ANMMs Executive Team, ANMM Council and Foundation members and senior members of staff to manage communications and enquiries. The Executive Team comprises the Deputy Director, Chief of Staff, Assistant Director Fleet and Assistant Director Storytelling & Engagement. Key Accountabilities Under limited direction, this position is responsible for delivering the following functions:

• Proactively support the Executive Office in day-to-day operations including developing & implementing systems and processes to support members of the Executive Team, to improve their efficiency and the impact of their work.
• Manage the schedule of members of the Executive Team to ensure there is effective and optimal use of their time, including independently scheduling appointments and engagements in accordance with pre-established priorities.
• Prepare complex domestic and international travel plans and itineraries for the Executive Team, including making all necessary bookings for transportation and accommodation, ensuring travel arrangements are well planned and managed with minimal disruption or delay.
• Arrange internal meeting, seminars, events, for the Executive Team and Museum, as required. Ensure, stakeholders requirements are catered for by greeting and providing assistance during events.
• Provide administrative support services to the Executive Team, the Museums Council and Foundation, as required.
• Ensure Executive Team members reporting deadlines are met.
• Support the Executive Team by facilitating workflows in line with agreed priorities, maintaining accurate records (including processing financial records - i.e., IPOS, Credit card acquittals, petty cash claims), effective and professional phone call and diary management and meeting coordination.
• Support the compilation of divisional report, monthly and quarterly division reports, statistics, plans, surveys, budget reports, audience research and other organisation information.

Selection Criteria

• Extensive experience in providing high-level administrative support to an executive team or equivalent with the proven ability to organise and arrange complex events and activities including conferences, seminars and travel.
• Proven ability to manage a range of multiple and competing activities to achieve specified and/or optimal outcome and to work both independently and as part of a team collaborating with stakeholders to achieve organisational goals.
• Competent Microsoft office skills along with demonstrated ability to produce high quality correspondence and concise and accurate reports and briefing notes including excellent writing, proofreading and presentation skills.
• Demonstrated high level of interpersonal and communication skills and experience in developing, managing and maintaining stakeholder relationships.
• Demonstrated capacity to thrive under pressure, maintaining a mature, calm and measured approach to work and to handle sensitive and confidential information with the utmost discretion.

Qualifications and/or relevant experience required Desirable:

• Sound understanding and awareness of the public sector environment in regard to its accountability obligations, control and management framework applying to the Boards of public sector entities or ability to quickly acquire.

When applying via our online e-recruitment system, please provide a written application addressing each Selection Criteria. Your current resume is also to be included in your application. In addition to an application and your resume, the assessment process for this position may also include an interview and referee reports. Applications Close: 11:30pm AEDT, Wednesday, 5 February 2025. No Applications will be accepted by mail or email. Selection for this position will be made on the basis of relative merit which will be assessed against each item of the selection criteria. Applications that do not address the selection criteria will not be considered for short listing by the Selection Committee. As part of the selection process the selection committee may invite candidates to undertake psychometric test, you should advise the selection committee if you have any special needs. Psychometric tests may be used as the initial short-listing test or later in the selection process. Some tests are very short while others may take one or more hours. This position is open to all eligible members of the community, and we encourage applications from Aboriginal and Torres Strait Islander people, people with a disability and people from every cultural and linguistic background. To be an eligible member of the community, you must be an Australian citizen. Applications may be accepted from Australian permanent residents who are in the process of acquiring Australian citizenship. All employees will be required to satisfactorily complete an Australian Federal Police National Police Check and obtain and maintain a Working with Children Check registration.

Information :

• Company : Australian National Maritime Museum
• Position : Executive Team Assistant
• Location : Darling Harbour NSW
• Country : AU

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Executive Team Assistant job info - Australian National Maritime Museum Darling Harbour NSW above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Executive Team Assistant job info - Australian National Maritime Museum Darling Harbour NSW in 2025-01-30 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.