Personal Assistant

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Location: Melbourne | Parkville

Job type: Part time

Organisation: Austin Health

Salary: $36 - $37

Occupation: Administration/Secretarial

Reference: 2558

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Personal Assistant (Directorate) - Specialty Service, Mental Health Division

• Part-time Position (22.8 hrs per week) Job-Share position
• Classification YC89 (Grade 2)
• Wednesday, Thursday & Friday

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About the Mental Health Division

The Mental Health Division (MHD) is committed- to providing the highest levels of inpatient, residential, and community in a specialised environment for our patients. In realizing their goals, the department will lead and excel in research, teaching, and the use of person-centered evidence-based practice. The MHD provides services on all three campuses of Austin Health, from the Emergency Department through to bed-based services and ongoing ambulatory care.

About the role

The Personal Assistant provides a high-quality level of administrative and operational support to the Directorate Manager and Clinical Director in order to maintain and improve levels of efficiency, time management and effectiveness of the service system and actively contribute to the Directorate leadership team.

It is a highly privileged role, with access to sensitive information where discretion and confidentiality are essential. The ability to work flexibly, quickly, independently and under limited instruction are critical, as are also, the skills required in managing complex, competing requests and priorities at a task and project level.

The Personal Assistant is accountable to the Administrative Service Manager and will work collaboratively with the broader MHD leaders and staff, including administrative staff, to fulfill the roles needs. At times, the role may need to provide backfill to support the administrative team.

Excellent interpersonal and telephone skills, written communication skills, along with advanced computer literacy and teamwork skills are required.

About you

To be successful in this role, you must demonstrate/key responsibilities as outlined in the Position Description.

• Be an experienced and effective administrator with the ability to develop relationships across board networks
• Provide and demonstrate a full range of administrative and clerical support
• Adapt and cope in changing environments
• Have excellent organisational skills, while seeking and exploring information
• Be familiar with virtual meetings, documenting and organising events, workshops and seminars
• Foster a culture of excellence that is based on outstanding service delivery
• Collaboratively working with staff to focus on quality and safety of services

Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging for living expenses, meals, and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
• Mentoring and career development opportunities
• Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists

Work with us!

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process or have questions about this opportunity, you are welcome to reach out to the hiring manager: Eleni Michailidis, Administrative Services Manager at Eleni. Michailidis@austin.org.au or 0401 369 738

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: Friday 14 February 2025

Information :

• Company : Austin Health
• Position : Personal Assistant
• Location : Melbourne VIC
• Country : AU

How to Submit an Application:

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