Executive Assistant

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Australia Business management, administration and support Investment Bank

Job Reference #

309454BR

City

Melbourne

Job Type

Full Time

Your role

We are seeking an experienced Executive Assistant (EA) to provide team support, based in Melbourne. Your days will be busy managing a diverse range of administration duties required to maintain efficiency, in a fast paced, corporate environment. This role will be accountable for driving the co-ordination of all administrative functions including diary management, email, travel and smaller events. In this role you will:

• support a team of 10-12 (Managing Director to junior levels)
• manage multiple complex calendars, ensuring that day-to-day priorities and changes are met and managed effectively
• co-ordinate client meetings
• arrange domestic and international travel
• processing of monthly expenses
• onboarding of new staff in your team
• work with fellow EAs to strive for best practices across the department

Your team

You will be working in the Global Banking department as an Executive Assistant to a team of bankers. You will be playing an important role within your team, facilitating day-to-day operations, ensuring seamless communication regarding key administrative functions. In addition to supporting individual bankers, the EA will collaborate closely with a team of fellow Global Banking EAs to ensure consistent coverage and effective team operations across the group

Your expertise

• previous EA experience supporting a team within a corporate and deadline driven environment
• outstanding stakeholder management experience with the ability to liaise, interact, and communicate effectively with stakeholders, senior and executive management
• ability and passion for working in a team environment
• strong technical ability and experience with (Microsoft Outlook, Word, PowerPoint, Excel and Teams) O365, OneDrive, video calls.
• proactive, keen attention to detail, organised and able to seamlessly multitask and problem solve
• proven written and verbal communication skills
• discretion in handling highly sensitive or confidential matters.
• flexible, adaptable, can-do attitude. Willingness to work within a broader EA team.

• #LI-TC1

About us

UBS is the worlds largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.. We have a presence in all major financial centers in more than 50 countries.

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs. From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that its our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together were more than ourselves. Ready to be part of #teamUBS and make an impact?

Contact Details

UBS Business Solutions SA UBS Recruiting

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Information :

• Company : UBS
• Position : Executive Assistant
• Location : Melbourne VIC
• Country : AU

How to Submit an Application:

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