Administration Officer

ABOUT US

At Qube, we recognise that our people are our most important asset and are the engine that drives our organisation, playing a vital role in ensuring our business achieve our objectives and deliver on our commitments.

Qube Ports provides port solutions and logistics services with bulk and general handling facilities in over 40 Australian, New Zealand and South East Asian ports.

Qube Ports manages 25 sites for the forestry industry in Australia and New Zealand and is also the leading provider of supply chain logistics services to the energy sector, supporting thousands of onshore wells and rig supply vessels, barges and offshore construction vessels annually.

We lead the market in providing purpose-designed solutions for our customers, handling containers, bulk, automotive and general cargo.

We have an exciting opportunity for an Administration Officer to assist our Darwin Operations.

ABOUT THE ROLE

The primary purpose of the Administration Officer is to maintain the day-to-day running of Qube and site clientele administration duties onsite, as well as undertaking activities associated with operations, safety, finance, payroll, and human resources.

Specific Responsibilities

• To work as directed by the Site Manager
• Maintain site employee personnel, training files & issuing of employee/contractor inductions.
• Maintaining Contractor management & compliance through online portal
• Assist Site Supervision with stock control of site critical safety equipment.
• Ordering of office stationery requirements & site amenities supplies
• Supporting site maintenance and updating site critical maintenance registers for compliance
• Manage site mailing and attend to all postal deliveries and collections.
• Organise collection & delivery of courier parcels.
• Supervise office cleaning contractor and general housekeeping.
• Manage all incoming phone calls to site.
• Attend to office reception – visitors, couriers, contractors, and general enquiries.
• Raising purchase orders, purchase order close out and processing of sites invoicing
• Support all sites administration duties, update, and distribute safety information as directed.
• Assist HSE Advisor/Site Manager with document preparation and document control of site documents.
• Attend monthly SHE Committee meetings.
• Assist with Internal and External audits and liaise with auditors regarding compliance and evidence.
• Reviews with HSE Advisor Training Matrix for competencies and required training for all site safety related training packages.

Safety

• To comply with Qube’s health and safety policy and procedure

In addition, Zero Harm reflects our belief that we operate in an environment where risks are managed, and that work does not impact on our people’s health and wellbeing.

Avoid Taking Unjustifiable Risks

• Identify, assess, and report all known and newly identified hazards and incidents in the workplace.
• Implement effective risk controls.
• Participate in the monitoring, review and evaluation of implemented risk controls.
• Stop work where there is an imminent danger and escalate to the appropriate supervisor/manager.

Avoid Causing Harm

• Do not engage in bullying or harassment in the workplace.
• Engage in safe work practices.
• Treat fellow employees, contractors, clients, and the public with respect

Follow the Safety, Health & Environmental System

• Follow the requirements of the SHEMS documentation including Rules, Procedures, and Instructions
• Identify system shortcomings and opportunities for improvement.

Be Prepared to Work Safely

• Report to duty in a fit state, free from fatigue the influence of alcohol or other drugs
• Wear required Personal Protective Equipment and operate plant equipment safely.
• Participate in consultation activities regarding matters affecting your health, safety, and welfare.
• Participate in relevant safety training and maintaining your safety related competencies.
• Engage in Work only when in possession of required and current Certificates of Competence

Qualifications and Experience

• Current drivers license
• A minimum of 2 years previous experience in a similar role
• Strong interpersonal skills and the ability to communicate with a variety of people.
• Advanced skills using Microsoft Office, Excel, and PowerPoint.
• Ability to work autonomously using a proactive approach to task resolution.
• Ability to be flexible and adaptable to work in a demanding environment.
• Ability to work well within a small team environment.

Key Competencies/Skills

• Mature attitude to Safety Systems and Compliance
• Customer focused and drive to delivery of quality service.
• Strong Communication skills (both written and verbal)
• Planning, problem solving ability & good negotiation skills.
• High attention to detail & conflict resolution
• Customer focused and responsive to customer requirements.
• Performance task driven & good time management skills.
• Safety focused.

The primary purpose of the Administrator Officer is to maintain the day-to-day running of Qube and site clientele administration duties onsite, as well as undertaking activities associated with operations, safety, finance, payroll, and human resources.

Why QUBE?

At Qube, we recognise that our people are our most important asset and are the engine that drives our organisation, playing a vital role in ensuring our business achieve our objectives and deliver on our commitments. We believe that attracting the right people and rewarding performance is vital for success.

BENEFITS

• Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery and more through the Qube Fit program.
• Discounted health insurance
• Special paid leave to participate in volunteering activities
• Unlimited access to employee assistance program delivered through Benestar
• Generous paid parental leave
• Access to Qube wellbeing program

This is an exciting opportunity to join a business that is experiencing rapid growth and continued leadership. !

Advertised: 07 Jun 2024 AUS Central Standard Time
Applications close: 07 Jul 2024 AUS Central Standard Time