Project Administrator

We are seeking a highly motivated and experienced Project Administrator to join our experienced team in Newcastle.

About us

At Chubb Fire & Security Australia, our unwavering mission is to safeguard lives and properties through our comprehensive fire safety and security solutions. We are driven by a steadfast commitment to PROTECT PEOPLE FIRST, ensuring their well-being is at the forefront of everything we do. Our enduring purpose extends beyond mere products and services; we strive to BUILD GREAT LEADERS, who will shape the future of our industry. As a renowned industry leader and a proud member of the API Fire and Security group of companies, we leverage our collective expertise and resources to deliver innovative solutions that redefine the boundaries of safety and security.

About the Role

Overseeing the administration of our projects from inception to completion, the Project Administrator plays a vital role in creating positive customer relationships, liaising with customers and suppliers, organising contractors and supporting site coordination.

Key responsibilities include:

• Completing and maintaining all project documentation, including contracts, purchase orders, invoicing and compliance.
• Collecting and analysing project data and report on outcomes.
• Managing project documentation and contracts, raising issues and implementing changes to contract
• Assisting Project Managers with budgeting and regular reporting
• Providing daily support to the project management team
• Handling daily invoicing processes with accuracy and timeliness
• Performing general administrative tasks to support the team’s operational efficiency.

The ideal candidate should possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Excellent communication and problem-solving abilities are essential for this role. Experience in a similar role within the service industry or operations support would be highly advantageous.

About You

• Australian Citizenship or Australian Permanent Resident (PR)
• 2 + years’ experience in project administration, ideally within a Fire/Security/ Building automation/HVAC industry.
• The ability to build relationships and communicate effectively under pressure
• Proficient in using Microsoft Suite – Word, Excel etc.
• Demonstrated experience working as part of a team and independently.
• Time management, planning, resourcing, and organisational skills.
• Problem solving skills with a high attention to detail.
• Enjoys working in a team environment.
• Knowledge of Pronto / Salesforce or other ERP / CRM systems (preferred but not essential)
• Technical aptitude to pick up the industry and role quickly.

What we will offer you:

• Competitive salary with opportunities for professional growth and development.
• A collaborative, transparent and supportive team environment with exciting projects
• Working for a global organisation which brings job stability and where you are treated like family
• Side by side mentoring from industry best Engineers and Project Managers.
• Access to Chubb Hub – an employee discount platform with access to hundreds of discounts from health, groceries, electronics and more

Apply now to see where Chubb can take your career. All applications and enquiries are treated in the strictest confidence.

Are you being referred to one of our roles? If so, ask your connection at Chubb about our Employee Referral Program process!

Tagged as: administration, customer service, newcastle, project

• Date Posted: Posted 4 days ago
• Location: NSW, Australia