Team Assistant

Location: , NSW
Company: Optus
Type: Full Time
Job ID: 159313
Date: 1 July 2024 15:12 PM
Team Assistant

It starts with a YES!

Optus is looking for a highly organised and motivated individual to join us as a Team Assistant. In this exciting, brand-new position, you will play a vital role in supporting the operations and administration for three of our Senior Directors that lead Agile Tribes within our Artificial Intelligence (AI) and eCommerce divisions . Your focus will involve efficient and effective support for these leaders including diary management, travel bookings, team engagement and events and general operational and admin support.

In this role, your key responsibilities will include:
Scheduling appointments and coordinating meetings with both internal and external parties
Plan and organise team events such as hackathons, offsites, and engagement days, catering to team building and innovation
Managing the onboarding process for new hires and ensuring smooth team cadence and operational rhythm
Assisting in the coordination of various projects
Owning and coordinating the procurement process with vendors including onboarding and contract coordination
Monitoring the teams progress and achievements, delivering necessary reports and updates to management as requested

Your skills to pay the bills:
Experience as a gun administrative assistant to large teams
Experience working within an agile team environment
Proficiency in Microsoft Suite including Teams
Strong written and verbal communication skills
Ability to meet strict deadlines and attention to detail
Strong organisational skills with experience in managing multiple demands concurrently
Ability to prioritise workload and exercise judgement on issues

Perks we love at Optus:
3 days in the office, 2 days remote – with flexible hours to suit!
Inclusive paid parental leave, up to 14 weeks for the primary care giver
All Optus employees have access to resources, webinars and support via the ‘Parents at Work portal’.
Be responsible for your own growth by accessing an extensive online and facilitator led learning catalogue – even earn a MBA micro-credential via OptusU (University)
Connect at work through one of our employee-led volunteer groups: Culture Connect, Elevate Women, Disability Network, Express Yourself (LGBTQIA+), United Veterans and Yarn Network
Vibrant campus life, variety of facilities including restaurants, cafes, gymnasium, GP, and post office.
Two easy travel options to Sydney Campus: Optus bus from Sydney CBD (20min travel time) and Macquarie University Metro Station (every 6-8 minutes); morning and afternoon!

At Optus, we are strengthened by others and that means valuing diversity and saying ‘yes’ to embracing individual differences. We are committed to ensuring that our application process provides an equal employment opportunity to all job seekers, including individuals from diverse gender, cultural and linguistic backgrounds, individuals with a disability, individuals identifying as being part of the LGBTQIA+ community, individuals who may have served in the armed forces or who identify as Aboriginal and/or Torres Strait Islander. If you require any adjustments or accessibility support to participate fairly and equitably in the recruitment process, please email AccessibleRecruitment@optus.com.au along with your preferred method of contact and we will be in touch.

For more information on Diversity, Inclusion & Belonging at Optus, please visit https://www.optus.com.au/about/inclusion-diversity.