Reception/Administration Assistant

Welcome to the OT Group 

Our motivation is simple, providing better Occupational Therapy services for each and every member of our community. 

The growing team is looking for its newest administration member, someone who is motivated to assist with supporting our clients to achieve their goals and improve their wellbeing! 

This position will be based in our Moonee Ponds office but will provide admin support to the wider OT Group team scattered across the state. 

Benefits of working with the OT Group 

• Join an award winning team. We are proud to have been recognised as one of the ‘Three Best Rated Occupational Therapy providers in 2022, 2023 and 2024.

• Supportive administration team. Join our two highly experienced fulltime administration staff to build your skills and competence in the NDIS sector.  

• Above award remuneration.

• Skill development and career progression. Support from your manager to identify your areas of interest and develop skills as desired. 

• Close-knit team. We are proud of our supportive team that encourages each and every member to be their best.  

About the role

Permanent full time, in office, admin support to assist with the smooth running of the Moonee Ponds Practice. 

• Fully office-based position. 

• General administration duties including file and document management.

• Supporting therapists with new referrals, appointment booking and calendar management. 

• Managing incoming and outgoing referrals and enquiries.

• Managing and inputting NDIS Service Agreements.

• Accurate data entry and management.

• Management of office supplies.

• Assist with the onboarding of new staff members.

• Creating and maintaining cloud-based case management records.

• Basic bookkeeping, invoicing and account management. 

• Liaising with the NDIA where required.

• Following and upholding policies and procedures.

• Use of practice software and Microsoft Office.

• Day-to-day problem solving.

• Adhoc requests or duties where required.

About you

Essential:

• Exceptional customer service and care.

• High numeracy skills with meticulous data accuracy. 

• Impeccable attention to detail.

• Excellent verbal and written communication skills.

• Effective time management and organisational skills.

• Demonstrated initiative and enthusiasm.

• Exceptional communication skills.

• Ability to complete multiple tasks to a high standard. 

• Ability to problem-solve and troubleshoot issues. 

• Working With Childrens Check or eligibility to apply.

• NDIS Worker Screening Check or eligibility to apply, assistance provided.

• Current drivers licence and vehicle.

Desirable

• Experience in a similar administrative position.

• Experience with Xero or similar systems. 

How to Apply 

Please submit your resume and cover letter via the ‘Apply Now button, or alternatively, directly to *******@theotg.com.au. If you would prefer to have a confidential conversation about your career before applying, please call Mikaela on 0493 283 ***. 

We encourage you to visit our website and follow us on social media where you can find out more;

Web:  https://theotgroup.com.au/

LinkedIn:  https://www.linkedin.com/company/occupational-therapy-group

Facebook: https://www.facebook.com/theotgroup.com.au

Information :

• Company : Orang Tua Group
• Position : Reception/Administration Assistant
• Location : Moonee Ponds VIC
• Country : AU