Resources Officer

The Resources Officer position is responsible for providing administration and communications support to effectively coordinate, maintain, and deliver Academic School related facilities and resources. Reporting to the Manager, Space & Resources, the role involves working closely with the Space & Resources Coordinator to ensure School operations align with university policies and procedures in areas such as space allocation, asset management, purchasing, and maintenance. The position involves liaising with the Space and Resources Coordinator to assess, report, and ensure the maintenance, repair, and replacement of University property and assets, including furniture, signage, IT equipment, and infrastructure.

As the primary contact for new and departing Academic staff and Higher Degree by Research students, the Resources Officer is responsible for coordinating on-boarding and off-boarding requirements to ensure access to space, furniture, and equipment resources in compliance with university policy. Additionally, the role involves proactively administering maintenance-related work requests and collaborating with various Facilities, Assets, and Campus Services teams to inform academic stakeholders of impact and resolution through timely electronic communication and notices. The Resources Officer may also participate in school, faculty, and divisional committees as directed by the Space and Resources Manager to contribute to the successful completion of major and minor infrastructure projects.

Further information regarding this role can be found in the attached position description.

About You
To be suitable for this role you will need to have experience in the below key accountabilities:

• Previous experience in an administrative and/or resource support position preferably in a large multi-faceted organisation
• Demonstrated high level of organisational and time management skills and the ability to manage competing and conflicting deadlines
• A demonstrated commitment to client service principles and the ability to be flexible and responsive to client needs
• Demonstrated high level interpersonal skills, oral and written, particularly as they relate to communication and the maintenance of internal and external stakeholder relationships using a diverse range networks and channels

Qualifications

• Completion of a degree without subsequent relevant work experience; or completion of an associate diploma and subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training

About Swinburne University of Technology
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

• Every Swinburne learner gets a work experience
• Every Swinburne graduate gets a job
• Every Swinburne partner gets a tech solution
• Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on staffrecruitment@swin.edu.au.

Applications Close: Monday 17th June 2024, 11pm

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Equity and Diversity
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact inclusion@swin.edu.au

Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

For any support please contact DeadlyCareers@swin.edu.au or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan

Victoria’s Commitment to Action: Improving international student employment outcomes
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant
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