Administration Coordinator, Be You

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For more than 20 years, people in Australia have placed their trust in Beyond Blue as a reliable source of mental health information, support, and hope.

We are one of Australia’s most well-known, trusted, and visited mental health organisations. We never take this for granted. With it comes a deep responsibility to listen, to understand people’s needs and aspirations, and to ensure they are at the heart of everything we do.

We are a big blue door for many in the community: a safe and reliable place for millions of people to access information, advice and support – whether they’re well and want to stay that way, unsettled or struggling and need support, or in recovery and want to reconnect.

About this Position

Be You is the national mental health in education initiative, funded by the Commonwealth Department of Health and Aged Care and delivered by Beyond Blue, in collaboration with Early Childhood Australia and headspace. The Administration Coordinator role sits within the Be You Operations Team, supporting key functions across the initiative.

The role

The Be You Administration Coordinator provides administrative and coordination support for key Be You Unit activities, including management of unit meetings, maintaining action registers, collation of information and provision of key templates. This also involves management of external-facing email inboxes and community enquiries.

In addition, the role is secretariat support for Be You governance structures including the Be You National Leadership Group and the National Advisory Group. This requires coordination of governance artefacts including meeting agendas, minutes and governance registers, as well as high-level stakeholder management and ability to coordinate schedules and organisational requirements. This involves arranging travel bookings for stakeholders, preparing papers and coordinating communications.

This Administration Coordinator also provides direct support to the Head of Be You, including calendar management, credit card acquittal and travel bookings, whilst also working closely with the EA to the Chief Services Officer (CSO) to coordinate the involvement of the CSO. This requires proactive management of internal and external meetings for the Head of Be You and team Managers.

About you

You have:

• Highly organised planning skills with a strong initiative and highly methodical, strategic, and proactive approach, and an ability to multi-task and prioritise.
• Strong written and verbal communication skills, presentation skills, and be capable of communicating effectively with different audiences.
• Ability to organise and prioritise work to meet deadlines as directed with exceptional attention to detail.
• Strong Microsoft Office skills including but not limited to Outlook, Word, Excel and PowerPoint, familiarity with agile tools such as Jira and Miro a benefit.
• A professional approach to work, and excellent and empathetic communication skills with a high level of customer/external interaction experience.
• Demonstrated high degree of discretion and can deal with confidential information. • Extensive experience in administration in a fast-paced environment, a professional approach to work, and excellent and empathetic communication skills with a high level of customer/external interaction experience.
• Strong interpersonal skills and confidence to deal with staff at all levels, including senior executives and external partners.
• Desire to add value to the team, with interest and enthusiasm for understanding the business operations and activities and supporting growth.
• Willingness to commit to and work in line with the Beyond Blue and Be You Values.

Culture & Values

Our values are the unseen drivers of our behaviours and ultimately become the organisational culture.

• Collaboration
• Respect
• Enthusiasm
• Excellence
• Innovation
• Integrity

How to apply

To apply, Applications should include a current CV with a cover letter that addresses why you would consider yourself to be a cultural addition to Beyond Blue and how your qualifications, skills and experience would be attributes to the position. For detailed information about this position including the closing date, please refer to the position description on our careers page (Candidates who are viewing from a job-board such as SEEK or LinkedIn, please refer to our careers page on our website).

Preferred candidates will be required to undertake pre-employment screening, including a National Police Check and where required a Working with Children Check.

This job advertisement is open until 19 June, 12:00 pm. We encourage early applications as interviews may commence before the closing date. All applications will be treated with strict confidentiality.