Executive Assistant

Date: 6 Jun 2024 Job Posting End Date: 13-Jun-2024;11:59:59GMT Job Country: Australia Job State/Province: Western Australia Job Location/Region: Perth
About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success About Jimblebar
At Jimblebar, we are a people focussed, innovative and friendly site where a culture of inclusivity, fun and safety is our most important priority. Your role will be site based on a fly-in, fly-out roster from Perth. We have outstanding facilities at the modern FIFO village of Warrawandu which include a fully equipped gym, swimming pool, golf driving nets, outdoor cinema, netted cricket pitch, tennis and basketball court; beach volleyball court, games room and TV lounge. All rooms at the village have access to 4G wireless internet, ensuite bathroom, television, refrigerator, and air-conditioning.
About the Role
An exciting opportunity for an experienced Executive Assistant to work closely with the General Manager Jimblebar and wider Leadership Team, as well other key stakeholders, providing high level administrative support. This role will be on a FIFO 5/2/4/3 roster

Key accountabilities include the following:

• Provide executive administrative support to the GM
• Responsible for the proactive management of the GM’s diary and email
• Manage organisation of day-to-day activities, forward planning and co-ordination of meetings
• Proactively manage information flow and communications, including internal and external calls, requests and correspondence and delegation of other matters to appropriate employees
• Collate and prepare presentations, papers, documents, including collection and interpretation of data from key contacts
• Supports GM on projects as required
• Maintains confidential records and filing of reports, correspondence and related material including Statutory records as part of WHS compliance.
• Supporting the functions of the business where required (HR, Finance, HSE)
• Site administration tasks such as assisting with external visitors, site access requirements, catering, and other general administration duties

About You
We are looking for someone who is resilient, adaptable, and embraces change. You will be required to work well with ambiguity and under pressure, at times with conflicting priorities. Experience in stakeholder management and administration at an executive level for a large organisation is preferred.

The successful candidate will ideally possess the following:

• Previous experience in an Executive Assistant role
• Sound business judgement, high professionalism, and the ability to maintain confidentiality
• Excellent verbal and written communication skills
• Excellent organisational skills with the ability to manage conflicting priorities
• Excellent skills in Microsoft Office
• Experience with SAP, preferred

About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal. Supporting a Diverse Workforce
The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms. At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity. BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at inclusion@bhp.com.