Property and Facilities Assistant

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

What this job involves

JLL is looking for a Property and Facilities Assistant to assist the Operations Manager with the delivery of quality property and facilities management services across a government owned portfolio.
Assist with preparation of budgets, outgoings recoveries, forecasts and graphs.
Assist with monthly reports preparation
Issue purchase orders and set up contracts in PAMS.
Monitor and actively pursue rental arrears
Assist in Rent Review process (Fixed and CPI)
Coding of creditor Tax Invoices
Assistance with Tenant Account Queries
Assist with production of Tenant Tax Invoices and Reconciliations across portfolio.
Liaise with contractors, tenants, owners as required to assist Operations Manager in delivering facilities management services.
Co-ordinate Contractor Inductions and Site Access
Co-ordinate Tenant Work Requests and Maintenance Tasks through Evolution
Maintenance Contract Administration
Asset Registration Management
Co-ordinate, Set Agendas and Minute Monthly Tenant Meetings
General Administration, filing and assistance as required.

Interested? An ideal candidate would need to have the following qualifications

This is an entry level role which will suit someone looking to get started in facilities management and start their career with JLL.

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

What can you expect from us?

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.
We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today, quoting job reference number MRREQ361673
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.