Events Coordinator

• Support planning and delivery of diverse range of client events
• Fast paced role with a busy program of events supporting business development
• Join a great team and build your career!

Zaparas is an innovative and forward-looking legal practice dedicated to providing exceptional legal services, supporting our clients when they need it most.

To support our continued growth we are seeking an Events & Business Development Coordinator for busy and fast-paced role. You will collaborate with the Business Development and Marketing teams to coordinate and enhance the firm’s events calendar and business development activities.

Key responsibilities:

• Coordinate and manage events, seminars, and networking opportunities to foster relationships and promote the firms expertise.
• High-volume event coordination, including multiple small weekly events for Lawyer networking and information sharing sessions.
• Schedule Lawyers’ calendars, book event locations, send invitations, collect RSVPs, arrange catering, prepare information packs, and conduct follow-up calls with attendees.
• Support successful delivery of 4 to 6 large events each month with external speakers, managing venue bookings and coordinating large numbers of attendees for formal catered events.
• Gather feedback through surveys and follow-up calls post-event to maintain engagement and build future relationships.
• Track and monitor events, conferences, and follow-up actions to assess effectiveness.
• Support the coordination of marketing materials, brochures and promotional items.
• Identify new opportunities for events and networking to further business development.

• You have prior experience in high-volume event coordination.
• You excel in a fast-paced environment and are adept at prioritising and meeting deadlines.
• You possess confident and professional communication skills and enjoy picking up the phone to speak with a range of stakeholders.
• A great team player with the ability to work independently and use your own initiative.
• Highly organised and great attention to detail.
• You have a passion for continuous learning and professional growth.
• You are flexible to work outside normal business hours to support events.
• A valid driver’s license and access to your own vehicle – for occasional travel around Melbourne area.

• Competitive salary and opportunity to join a recognised industry leader.
• Genuine career development pathways and ongoing learning support.
• Hybrid working options with potential for some work from home.
• Additional annual leave during the end-of-year shut-down period.
• Opportunity to purchase additional annual leave.
• Paid parental leave for the primary caregiver and co-parent.
• Comprehensive health and wellbeing program, including mental health awareness and mindfulness training, Employee Assistance Program, yearly flu shots, and skin checks.