Court Clerk

Department of Justice
Magistrates Court
Hobart Applications must be submitted by Sunday 23 June, 2024 11:55 PM Position details Applications close: Sunday 23 June, 2024 11:55 PM AEST Award/Classification: Tasmanian State Service Award - General Stream Band 3 Salary: $72,605.00 to $78,481.00 per annum Employment type: Fixed-term, full-time Region: South Location: Hobart Job description: This position contributes to the operation of the Magistrates Court - Coronial Division through the provision of administrative support.

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Period of Appointment

Fixed Term - 12 Months

Hours per fortnight

73.50 hours per fortnight - flexible options available.

Duties

• Provide administrative support relating to assigned coronial matters through –
  • planning and preparation of correspondence and exhibits for inquests and matters dealt with in chambers (this may include being subject to sensitive and raw material as work is conducted in a trauma-aware environment)
  • liaising with a wide range of parties including Coroners, Court staff and legal counsels on inquest arrangements
  • coordinating the conduct of inquest proceedings
  • ensuring the accurate recording of Court proceedings, including the monitoring and operation of technical equipment, together with the completion of all Court records
  • coordinating coronial files for finalisation, including proofreading of findings
• As part of a team, respond to enquiries and provide information to the public on coronial matters and procedures while undertaking general administrative tasks.
• Undertake accurate entry of coronial data into the coronial case management system, including attachments of forensic pathology reports, toxicology reports and findings.
• Assist in the publication of coronial findings and coronial information on the Magistrates Court website.
• Assist in the coding of deaths reported to the Coroner into the National Coronial Information System.
• Any other duties as directed by the Team Leader/Manager, including duties in support of other Divisions of the Court.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Desirable Requirements

• Knowledge and expertise consistent with qualifications recognised at Certificate 3 and 4 of Business Administration or equivalent level.
• A current Tasmanian drivers licence.

How to apply

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Refer to the Information for Applicants (DOJ) document for further information. Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4912.

For more information

Ming Lim
Team Leader
ZhiMing.Lim@magistratescourt.tas.gov.au
Phone: (03) 6165 7136

Reasonable Adjustment Queries

Organisational Development and Design Team
(03) 6165 7603