Administration Officer I Perth

Date: 7 Jun 2024 Job Posting End Date: 21-Jun-2024;11:59:59GMT Job Country: Australia Job State/Province: Western Australia Job Location/Region: Perth
About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success.
About the Role
Working in a dynamic fast paced environment, an exciting opportunity has arisen for an administrator to provide high level, proactive, confidential and efficient administrative support to a high professional standard for the People Logistics and Village Operations Managers.
In this role you will:

• Provide high-level support to the Village Operations and People Logistics Managers.

• Have the overriding ability to prioritise assigned work and deliver on expected outputs.
• Ability to manage multiple calendars ensuring meetings are effectively prioritised to enable the efficient organisation and execution of activities.
• Promptly address conflicting priorities, management of day-to-day activities, forward planning, and co-ordination of meetings.
• Actively identifies improvement opportunities and time optimisation solutions to forward plan work.
• Proactively manage information flow and communications, including internal and external calls, requests, correspondence and delegation of other matters to appropriate people.
• Collate and prepare presentations and correspondence, including collection and interpretation of data from key contacts.
• Co-ordination of site visits, including travel & accommodation bookings, preparing the agenda, arranging meetings, and ensuring all activities are well planned.
• Prepare various reports for weekly distribution.
• Support the Managers achieving their KPIs (Key Performance Indicators) via weekly, monthly and quarterly planning routines.
• Arrange meetings and workshops as required for the People Logistics & Village Operations teams.
• Take meeting minutes and actions where required.
• Provide cost management assistance by way of credit card reconciliation and the creation of purchase requisitions.
• Participate and contribute to field leadership activities.
• Assist with new employees onboarding.
• Coordinate visitor meetings, access and arrangements.

About You
We are looking for someone who is a professional, collaborative, organised and adaptable. Experience in stakeholder management and administration at a high level for a large organisation is preferred. In addition;

• You have a proven ability to work autonomously and proactively, establishing priorities and taking responsibility for time sensitive deliverables.
• Your strong problem-solving ability and organisational skills are an asset.
• Your attention to detail, initiative, and ability to engage with a diverse range of stakeholders is key to being successful.
• You are an advocate for enabling collaboration and the simplification of tasks.
• You possess excellent verbal and written communication skills and can engage with all levels of the organisation.
• You have excellent skills in the use of Microsoft Office products, with SAP experience desirable.
• You always maintain confidentiality with correspondence and related material.

Location

You will be based in Perth, Western Australia, in the multi award winning office tower - City Square. You will have stunning river views from your modern open plan office, state of the art facilities including virtual whiteboards and video conferencing facilities, 550 bicycle racks with ample lockers, showers and change room amenities and a large outdoor terrace with barbecues.
About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.
Supporting a Diverse Workforce
The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.
At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.
BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at inclusion@bhp.com.