Office Manager & Executive Assistant to CEO

Hudson partnership with the Youth Coalition of the ACT Office Manager / Executive Assistant Youth Coalition of the ACT 📍 OConnor, ACT | 🕒 0.5-0.7 FTE | 💼 Permanent Position

Flexible hours | School hours compatible | Free on-site parking From popping out to get milk to taking Ministerial meeting minutes - this role does it all. Hudson is proud to partner with the Youth Coalition of the ACT to recruit a proactive, organised and people-focused Office Manager / Executive Assistant. This role is ideal for someone who thrives on multitasking, takes initiative, and can switch gears from administrative tasks to high-level executive support with ease.

The Youth Coalition is the peak body and leading policy advocate for youth affairs in the ACT. Theyre a small, dynamic not-for-profit with a collaborative and impact-driven culture.

About the Role This is a hybrid role thats part heartbeat of the office, part strategic support to the CEO. Youll manage everything from front desk operations to CEO calendar coordination, from booking a training room to prepping board papers. No two days are the same — and thats what makes this role so rewarding.

What Youll Be Doing

• Manage day-to-day office operations — reception, supplies, emails, room bookings
• Coordinate venue hire, meetings, catering, and staff logistics
• Maintain filing systems and assist with basic finance/admin tasks
• Provide executive support to the CEO — calendar, email, priorities, and projects
• Draft correspondence, take meeting minutes, prepare board documents
• Liaise with diverse stakeholders — from youth workers to MLAs

What Youll Bring

• A strong sense of initiative and excellent attention to detail
• A people-first mindset and the emotional intelligence to engage with a wide range of stakeholders
• Strong written communication and time management skills
•  Experience with Microsoft SharePoint and Outlook desirable, but not a deal-breaker
• Nice to have: Experience in not-for-profit, community, or health sectors; previous EA or secretariat experience; taking board/committee minutes

Whats on Offer 💰 SCHADS Level 4 (based on experience) 🎄 4 weeks annual leave + paid Christmas shutdown 🎉 Birthday leave + extra family-friendly leave 📈 Portable Long Service Leave (ACT) 📍 Free parking + 92c/km mileage reimbursement ⏰ Flex time, school hours friendly, and room to grow hours over time

Working Days

• Flexible arrangement
• School hours are welcome
• Additional hours available as projects scale

📣 To apply, please submit your application via this job ad. All enquiries and applications must be directed to Hudson.

Submissions made outside this process will be forwarded to Hudson for handling.

Apply Now This is your chance to support meaningful work and make a real difference — one calendar, one coffee order, and one committee meeting at a time.

For more on the Youth Coalition, visit: 🔗 www.youthcoalition.net

For all contract and temporary roles, please note the pay rate is inclusive of mandatory 25% casual loading

Information :

• Company : Hudson
• Position : Office Manager & Executive Assistant to CEO
• Location : Canberra ACT
• Country : AU