Export Documentation Officer

About Us:  

Signature Beef is a family owned and operated branded beef business servicing a range of clients in both the export & domestic markets.   

Signature Beef is recognised as one of Australias most progressive and unique meat export companies. We are an operation thats passionate about every step of the beef supply chain, from our pastoral operations right through to our brand new on farm processing facility.   

Position Overview:  

The Export Documentation Officer is responsible for preparing and managing all documentation required for the export of goods in compliance with international regulations and customer requirements. This role plays a critical part in ensuring timely and accurate shipments, supporting both operational efficiency and customer satisfaction. 

Key Responsibilities: 

• Prepare and review export documentation including invoices, packing lists, certificates of origin, and shipping instructions. 

• Liaise with freight forwarders, shipping lines, customs brokers, and other third-party logistics providers. 

• Ensure compliance with international trade regulations, customs laws, and destination country requirements. 

• Coordinate with internal departments (production, quality, sales) to gather shipment details and product specifications. 

• Track shipments and provide regular updates to internal stakeholders and customers. 

• Maintain accurate records and filing systems for audits and reporting purposes. 

• Assist in preparing export declarations and managing electronic documentation systems. 

• Manage export permits (e.g. EXDOC in Australia for meat/agri exports) and liaise with government departments where required. 

• Identify and resolve any issues that may delay shipments or impact compliance. 

Skills and Experience: 

• Previous experience in export documentation, international logistics, or a similar administrative role preferred but not essential. 

• Understanding of export regulations, incoterms, and customs processes. 

• High attention to detail and accuracy. 

• Strong communication and coordination skills. 

• Proficiency in Microsoft Office and experience with EXDOC software. 

• Ability to prioritise tasks in a deadline-driven environment. 

• Knowledge of DAFF/Department of Agriculture export procedures (preferred if applicable). 

Why Join Us? 

• Be part of a dynamic and growing export team. 

• Work in a supportive environment with opportunities for development. 

• Contribute to the global reach of Australian-made/exported products. 

Information :

• Company : Signature Beef
• Position : Export Documentation Officer
• Location : Brisbane QLD
• Country : AU